Q24000956 Post-Delivery Post-Award Buy America AuditGeneral InformationSolicitation Number
Q24000956Status
ReleasedDepartmentTransportationDivisionAdministrationIslands (where the work/delivery is to be performed)
Kauai, Statewide, Hawaii, Molokai, Lanai, Maui, OahuCategoryServicesRelease Date 11/13/2023Offer Due Date & Time11/22/2023 04:30 PMDescriptionREQUEST FOR QUOTES:
The Hawaii Department of Transportation (HDOT) Statewide Transportation Planning Office (STPO) awarded a contract to Soderholm Sales and Leasing, Inc. to deliver 27 wheelchair accessible vehicles which are funded by FTA Section 5310 formula grant funds.
HDOT is seeking a consultant to conduct Post-Delivery Buy America Post-Award audits for these 27 vehicles. The consultant will be responsible to communicate (on behalf of HDOT) with the manufacturer for each vehicle type to obtain the information necessary (as required by 49 CFR Part 663). This effort will follow the procedures outlined in the document published by FTA titled “Conducting Pre-Award and Post-Delivery Audits for Rolling Stock Procurements” for verifying domestic content compliance and U.S. final assembly, and provide a Post-Award Audit Report to HDOT. Coordination efforts to complete the audit will be limited to the TVM (Transit Vehicle Manufacturer) and HDOT.
The time allowable for the audits and reports to be completed will be sixty (60) calendar days after vehicle delivery. Based on the anticipated delivery date provided by the contractor, the period of performance is anticipated to be between December 1, 2023 through January 30, 2024 (late October/early November estimated delivery dates). If the delivery date changes, then the contract award date will be adjusted accordingly to allow adequate time for completion of the Post-Delivery Post-Award Buy America Audit within the designated 90 days after delivery. In any case, the vehicles are expected to be delivered by no later than February 26, 2024 (prior to the close of the contract 270 days after issuance of notice to proceed).
HDOT request a quote for services for the Buy America Post-Award Audits to be conducted, based on the delivery of the aforementioned three (3) types of vehicles. The final deliverable will be the completed Post-Award Audit Reports for each vehicle type. The quotation must include estimates for all costs and travel-related expenses, inclusive of necessary taxes and fees. Registration with Hawaii Compliance Express (HCE) is a requirement for an award to be made.
We are requesting that your agency submit an itemized quote by 4:30pm on November 22, 2023. Please email candi.n.jefferson@hawaii.gov, if you have any questions.
ALL RESPONSES MUST BE SUBMITTED WITHIN HIEPRO TO BE DEEMED RESPONSIVE. NO EXCEPTIONS.
Contact PersonJefferson, Candi NicoleEmail candi.n.jefferson@hawaii.gov Phone808-831-7988General CommentsInterested vendors will submit quotes within HIePRO, prior to the close of business on November 22, 2023 at 4:30pm HST.Procurement OfficerTammy L. Lee, tammy.l.lee@hawaii.gov, 808-587-2154Attachments FTA FEDERAL CLAUSES-FTA Federal Clauses FTA FEDERAL CLAUSES.pdf
IFB CONTRACT AWARD-IFB Contract Award with Vehicle Specifications Soderholm Contract Award.pdf
SUBRECIPIENT VEHICLES-Vehicle Types By Subrecipient.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Jefferson, Candi Nicole.

Q24000956 Post-Delivery Post-Award Buy America AuditLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Jefferson, Candi Nicole.

Q24000956 Post-Delivery Post-Award Buy America AuditInstructions

• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.