Hawaii Bids > Bid Detail

Early Intervention Family Outcome Survey

Agency: State Government of Hawaii
Level of Government: State & Local
Category:
  • B - Special Studies and Analyses - Not R&D
Opps ID: NBD14462929299111222
Posted Date: Feb 9, 2023
Due Date: Feb 24, 2023
Solicitation No: B23001593
Source:

To access the bid document, please visit the agency's website at below and search by your matched keyword:

https://hiepro.ehawaii.gov/sav...

General Information

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  • Instructions
  • B23001593 Early Intervention Family Outcome SurveyGeneral InformationSolicitation Number
    B23001593Status
    ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
    StatewideCategoryGoods and ServicesRelease Date 02/09/2023Offer Due Date & Time02/24/2023 04:30 PMDescriptionThe Hawaii Department of Health (DOH), Early Intervention Section (EIS) serves children birth (0) to three (3) years of age with special needs and their families. EIS must provide families with an Early Intervention (EI) Family Outcome Survey in two formats: online version accessed by a link or paper version. All families receiving EI services are asked to complete the Family Outcomes Survey between April 1-May 30 of each year. Families who exit from EI services Between July 1 – March 31 of each year are asked to complete the Family Outcomes Survey.
    Create an online version of the Family Outcomes Survey in all eleven (11) languages, using the Word version of the EI Family Outcomes Survey provided by EIS (Refer to Attachment A).
    Create a landing page that allows the Families to select the language of their choice to complete the online version of the EI Family Outcomes Survey.  EIS shall provide a sample landing page to CONTRACTOR (Refer to Attachment B).
    Provide EIS with the link to access the online version of the EI Family Outcomes Survey. The link will be distributed to Families upon exit from EI services. The online version of the EI Family Outcomes Survey shall remain open for responses throughout the contract period.
    Provide EIS with a unique passcode for each of the 18 EI Programs. The unique passcode is used as an identifier since the EI Family Outcomes Surveys are completed confidentially, with the only identifier being the EI Program that provides services to the family.
    Provide EIS with Business Reply Envelopes with CONTRACTOR’s mailing address as requested by EIS throughout the contract period. The Business Reply Envelopes will be used to send the CONTRACTOR the completed paper version of the EI Family Outcomes Surveys.
    Complete the “Family Outcomes Survey Results” excel spreadsheet in the format provided by EIS (Refer to Attachment C). CONTRACTOR shall include all survey responses from the online version and paper version received throughout the contract period. Survey responses will be coming in regularly either online or by mail (paper version) and shall be inputted into the “Family Outcomes Survey Results” excel spreadsheet immediately within two (2) business days upon receipt of the completed survey.
    Provide EIS the link to access live survey results throughout the contract period to monitor return rates. This will allow EIS to access and analyze responses as needed.
    Provide EIS with technical support if there are any issues and concerns regarding the following but not limited to accessing the online survey, survey results, and the unique survey passcode identifiers.
    Keep backup copies of all the survey data for recovery purposes.
    Invoice EIS for the following:
    The cost for creating the online version of the Family Outcomes Survey and landing page upon completion.
    The cost for each Business Reply Envelopes requested (cost per envelope) by EIS throughout the contract period on a monthly basis.
    The cost for each Business Reply Envelopes used (cost for postage) by EIS throughout the contract period on a monthly basis.
    The cost to process each EI Family Outcomes Surveys received throughout the contract period.
    Note: There were about 2,700 families enrolled in EI services between July 1, 2021 – May 30, 2022. Based on this data, Contractor could receive up to this many (more or less) completed surveys during the contract year. Contact PersonTholen, IanEmail ian.tholen@doh.hawaii.gov Phone808-594-0013General CommentsProcurement OfficerWilliam "Lane" AakhusAttachments Family_Outcome_Survey_Solicitation_Invitation_For_Bids_FHSD_EIS_02.02.2023.pdf
    Family_Outcome_Survey_HIePRO_Competitive_Bid_Document_FHSD_EIS_02.02.2023.docx
    103D-1 General Conditions.pdf

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    Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
    of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
    to this Solicitation), to: Tholen, Ian.

    B23001593 Early Intervention Family Outcome SurveyLine Items
    #
    Title
    Quantity
    Unit of Measure
    Commodity Code
    Code Table
    Commodity Code Description
    518210 Data processing services (except payroll services, financial transaction processing services)
    541910 Marketing research services
    518210 Automated data processing services
    541910 Opinion research services
    518210 Electronic data processing services
    541910 Public opinion research services
    518210 Computer data storage services
    541720 Social science research and development services
    541720 Sociological research and development services
    541720 Sociology research and development services
    518210 Data entry services
    518210 Data processing computer services
    GeneralQuantity1Unit of MeasureJOBTitleCreation of Online Version of Family Outcomes and Landing PageDescriptionCost for creating the online version of the Family Outcomes and landing pageAttachments

    Print
    Code Table
    Commodity Code Description
    518210 Data processing services (except payroll services, financial transaction processing services)
    541910 Marketing research services
    518210 Automated data processing services
    541910 Opinion research services
    518210 Electronic data processing services
    541910 Public opinion research services
    518210 Computer data storage services
    541720 Social science research and development services
    541720 Sociological research and development services
    541720 Sociology research and development services
    518210 Data entry services
    518210 Data processing computer services
    GeneralQuantity1Unit of MeasureJOBTitleBusiness Reply Envelopes DescriptionCost for each Business Reply Envelopes (cost per envelope).Attachments

    Print
    Code Table
    Commodity Code Description
    518210 Data processing services (except payroll services, financial transaction processing services)
    541910 Marketing research services
    518210 Automated data processing services
    541910 Opinion research services
    518210 Electronic data processing services
    541910 Public opinion research services
    518210 Computer data storage services
    541720 Social science research and development services
    541720 Sociological research and development services
    541720 Sociology research and development services
    518210 Data entry services
    518210 Data processing computer services
    GeneralQuantity1Unit of MeasureJOBTitleBusiness Reply EnvelopesDescriptionCost for each Business Reply Envelopes used (cost for

    postage)Attachments

    Print
    Code Table
    Commodity Code Description
    518210 Data processing services (except payroll services, financial transaction processing services)
    541910 Marketing research services
    518210 Automated data processing services
    541910 Opinion research services
    518210 Electronic data processing services
    541910 Public opinion research services
    518210 Computer data storage services
    541720 Social science research and development services
    541720 Sociological research and development services
    541720 Sociology research and development services
    518210 Data entry services
    518210 Data processing computer services
    GeneralQuantity1Unit of MeasureJOBTitleCost to Process Each EI Family Outcomes Survey DescriptionCost to process each EI Family Outcomes Survey (cost per survey)Attachments

    Print


    Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
    of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
    to this Solicitation), to: Tholen, Ian.

    B23001593 Early Intervention Family Outcome SurveyInstructions
    • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
    • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
    • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.

      The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
    • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
    • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
    • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
    • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
    • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
    • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
    • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.

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