P23001097 Coordination and Production of Signage and Wayfinding for HiSAMGeneral InformationSolicitation Number
P23001097Status
ReleasedDepartmentAccounting and General ServicesDivisionState Foundation on Culture and the ArtsIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 11/30/2022Offer Due Date & Time12/07/2022 02:00 PMDescriptionThe Hawai‘i State Foundation on Culture and the Arts is seeking a marketing firm to coordinate and manage production of signage and wayfinding materials for the Hawai‘i State Art Museum (HiSAM). Responsibilities include but are not limited to:

•        Overall creative direction

•        Collection of estimates from vendors

•        Selection of production specialists/vendors

•        Coordination and execution of vendor contracts

•        Acting as main point of contact for subcontractors
Bidder must be a Hawai‘i-based company with proven experience.
Selection will be made by committee and will not be based solely on bid amount, but best value for the state.
Additional role responsibilities, requirements, and bidder qualifications can be found in the attached summary document.
Please submit all questions about the solicitation through HIePRO to ensure a fully transparent process.Contact PersonSkees, AlexandraEmail alexandra.skees@hawaii.gov Phone808-586-9955General CommentsProcurement OfficerKaren EwaldAttachments Coordination and Production of Signage and Wayfinding.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Skees, Alexandra.

P23001097 Coordination and Production of Signage and Wayfinding for HiSAMLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Skees, Alexandra.

P23001097 Coordination and Production of Signage and Wayfinding for HiSAMInstructions

• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.