B23001214 Commodity Processed Items for the HIDOEGeneral InformationSolicitation Number
B23001214 version:
02 Status
ReleasedDepartmentEducationDivisionOffice of Fiscal Services Procurement and Contracts BranchIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 12/13/2022Amendment Date 12/29/2022Amendment Reason
Addendum A issued to make changes to the solicitation and provide results for those products that were submitted for pre-qualification. Refer to attached Addendum A. Offer Due Date & Time01/31/2023 04:30 PMDescriptionFurnish and Deliver Commodity Processed Items to the Hawaii State Department of Education Cafeterias, Statewide.
Refer to HIePRO Attachments for Legal Notice and Solicitation (including any additional offer pages). Contact PersonEbisui, WendyEmail wendy.ebisui@k12.hi.us Phone808-675-0130General CommentsRequests for Consideration of “Pre-approved Acceptable Products”, will be received up to 3:00 p.m. on December 28, 2022, in the STATE, Department of Education, PCB, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 or via email to wendy.ebisui@k12.hi.us.
ONE (1) PRODUCTION CASE of sample product approved for testing and consideration will be received between 9:00 a.m. and 10:00 a.m. January 13, 2023 at Waikiki Elementary School Cafeteria, 3710 Leahi Avenue, Honolulu, HI 96815.
Refer to IFB Special Conditions No. 22, Pre-Approved Acceptable Products for more information. Procurement OfficerLois MowAttachments IFB D23 074 Legal Notice.pdf
IFB D23 074 Solicitation.pdf
IFB D23 074 Additional Offer Pages.pdf
IFB D23 074 Exhibit A Data Submission.docx
IFB D23 074 Addendum A.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ebisui, Wendy.

B23001214 Commodity Processed Items for the HIDOELine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ebisui, Wendy.

B23001214 Commodity Processed Items for the HIDOEInstructions

• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• ORIGINAL PROPOSAL IDENTIFICATION AND INFORMATION FORM: A hard copy of the PROPOSAL IDENTIFICATION AND INFORMATION FORM AS STATED IN THE SOLICITATION must be received by the Hawaii Department of Education, Procurement and Contracts Branch, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 within five (5) working days after the proposal due date. FAILURE TO SUBMIT BOTH: ELECTRONIC ATTACHMENT WITH ONLINE OFFER; AND HARD COPY OF ORIGINAL PROPOSAL IDENTIFICATION AND INFORMATION FORM AS STATED IN THE SOLICITATION WITHIN FIVE (5) WORKING DAYS AFTER PROPOSAL DUE DATE MAY BE CAUSE FOR REJECTION OF THE OFFER. Failure to upload the completed offer AND to submit a hard copy of the original Proposal Identification and Information Form and any other applicable documents as stated in the solicitation by the deadline may be CAUSE for REJECTION OF THE OFFER.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• RFP ATTACHMENTS: This solicitation contains attachments that Offerors must download (open, save, or print document(s) on their own computer system), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.
• ADDITIONAL INSTRUCTIONS/PROVISIONS: Additional instructions/provisions are attached which apply to this Solicitation.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• ORIGINAL OFFER PAGES: Hard copies of ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION must be received by the Hawaii Department of Education, Procurement and Contracts Branch, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 within five working days after bid closing date.
  
  FAILURE TO SUBMIT BOTH:
  ELECTRONIC ATTACHMENTS WITH ONLINE BID RESPONSE; AND HARD COPIES OF ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION WITHIN FIVE WORKING DAYS AFTER BID CLOSING DATE MAY BE CAUSE FOR REJECTION OF THE BID.
  
  Failure to upload the completed forms AND submit hard copies of all original offer pages and any other applicable documents as stated in the solicitation by the deadline may be CAUSE for REJECTION OF THE BID.
• BID ATTACHMENTS: This solicitation contains attachments that bidders must download (open, save, or print document(s) on their own computer system), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.