Q23001227 Accreditation Measures for community based residential programsGeneral InformationSolicitation Number
Q23001227 version:
01 Status
ReleasedDepartmentHuman ServicesDivisionOffice of Youth ServicesIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 12/13/2022Amendment Date 12/19/2022Amendment Reason
Change the offer due dateOffer Due Date & Time12/21/2022 02:00 PMDescriptionThe state is purchasing standards and accreditation measures for 3 (three) community residential programs. This performance-based system must be grounded in a nationally recognized data-driven improvement model. All data collection methods must be inputted, accessed and tracked electronically via an online platform and hosted by the Contractor. The system must include, but is not limited to; surveys of youth, staff members and families multiple times per year on conditions, safety, services, staff-youth relationships, contact with family, contact with lawyers and reentry preparedness. The data collection must continually measure the facilities’ safety, quality of life and services, and summarize information and data to staff that can promote best practices and guide staff towards improvements and meeting national standards.
The awarding agency shall provide touch screen kiosks at the facility location sites that will meet national corrections facility safety, security, and confidentiality standards. The kiosk and online software, which shall be hosted by the Contractor, must provide a smooth and speedy user experience. The Contractor shall also provide ongoing technical support to the State and juvenile facilities on the application of data results towards facility improvements. The Contractors standards and performance measures must directly connect into, and alignment with, the State’s current Performance-based Standards (PbS) system launched by the Department of Justice, Office of Juvenile Justice and Delinquency Prevention (OJJDP).Contact PersonOrimoto, JackEmail jorimoto@dhs.hawaii.gov Phone808-587-5716General CommentsProcurement OfficerLeanne GillespieAttachments 103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Orimoto, Jack.

Q23001227 Accreditation Measures for community based residential programsLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Orimoto, Jack.

Q23001227 Accreditation Measures for community based residential programsInstructions

• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.